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Home » Employers » Employers Forms

Employers Forms

ERS Personnel and Payroll Forms (*For Department Use Only)

*Note:  All forms will not be processed unless submitted to the ERS with the appropriate supporting documents.

  • ERS-1 Membership Enrollment Form
  • ERS Form 1-A Contributory/Hybrid Plan Designation of Beneficiary
    • (Please print ERS Form 1-A on GOLDEN ROD or YELLOW paper)
  • Form 1A Questions and Answers
  • ERS-203 Election Form for New Elective Officers
  • ERS-209 Certification of Compliance for Employment of a Retirant
    • (Please refer to Act 179 memo before completing Form ERS-209) 
  • ERS-310 ERS Final Resolution of Claims Application
    • (Please refer to Act 46 memo before completing Form ERS-310)
  • Servicemen’s Act Procedures for Employers
  • Payroll File Layout
  • Payroll Information Template
  • Class Code Report Template
  • Personnel Information File Layout

Social Security

  • Form SSA-1945
  • Memo to Departments Regarding New Regulations for Employees Hired on or after 01/01/2005 who are not covered by Social Security

Quick links

Retirement Planning

The process, plan information, forms and deadlines

Active Member Information (Updated as of January 2026)*

* Does not apply to Retirees or Beneficiaries

Benefits Calculator

Estimate for your retirement benefits

Financial Report

Annual Comprehensive Financial Report (ACFR)


Contact Us

City Financial Tower (Map)
201 Merchant St, Ste 1400
Honolulu, HI 96813-2980

Phone: (808) 586-1735
Fax: (808) 587-5766
Email: dbf.ers.sss@hawaii.gov

More Contact Information


Notice

The material and the information on the Hawaii Employees’ Retirement System website are intended for sole distribution by the ERS (intended distributor) and sole use by ERS members (intended recipient), and is not intended for distribution, reproduction, or other use by unintended distributors and unintended recipients. The ERS reserves all rights and privileges regarding the distribution, reproduction, or other use of the material and the information herein. Unintended distributors and unintended recipients are prohibited from distributing, reproducing, modifying, and otherwise using the material and the information herein, except as provided by law.

The ERS does not use, affiliate with, or endorse any financial consultant or third-party to contact ERS members regarding their ERS retirement benefits. ERS members should contact the ERS directly to address questions regarding their ERS retirement benefits. If you are an ERS member who has been contacted by any financial consultant or third-party purporting to represent, be affiliated with, or endorsed by the ERS, please notify ERS immediately.

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